Cockpit Cron & Scheduled Job Audit

Scheduled Job Audit

Generated Mar 11, 2026. All times ET. Comprehensive inventory of every cron, launchd agent, n8n workflow, and orchestrator step.

Total Jobs Found

Actually Working

Feb 27

Last Data Freshness

Always-On Services

Everything stopped producing data after ~Feb 27. The launchd agents are loaded but failing (missing env vars, broken paths). All n8n workflows show active=false. The morning orchestrator was never scheduled after being written.

A. Morning Pipeline (10 steps via morning_orchestrator.py, never scheduled)

The morning_orchestrator.py runs these sequentially. It was designed to run daily at ~6:30 AM but was never added to launchd or cron. The n8n workflow 04 (Morning Briefing) was a parallel attempt that also stopped.

Step	Script	What It Does	Last Output	Status
1. Pharma Intel Scan	`pharma_intel_scan.py`	Scans news/web for pharma industry moves, FDA approvals, competitor activity. Feeds into briefing.	Unknown	Dead
2. Copper Snapshot	`copper_analytics/snapshot_daily.py`	Pulls all open opportunities, pipeline stages, and deal values from Copper CRM. Creates daily snapshot for trend tracking.	Feb 27	Dead
3. Copper Activities	`copper_analytics/fetch_activities.py`	Fetches latest activity (notes, emails, updates) per deal. Identifies stale deals with no recent touch.	Feb 27	Dead
4. Copper Contact Audit	`copper_analytics/fetch_contact_audit.py`	Classifies contacts on open deals as decision-maker/influencer/other. Flags deals with no DM engaged.	Feb 27	Dead
5. Gong Snapshot	`gong_snapshot_daily.py`	Fetches yesterday's Gong calls: summaries, participants, action items, call grades. Powers "flagged calls" section of briefing.	Feb 27	Dead
6. QMD Reindex	`qmd update && qmd embed`	Re-indexes the knowledge base and generates fresh embeddings for semantic search.	Ongoing (separate)	Separate
7. Morning Enrichment	`chief_of_staff.py --morning`	AI-powered prep: researches today's calendar meetings, pulls context on attendees, prepares talking points and strategic angles.	Feb 25	Dead
8. HTML Briefing	`build_html_briefing.py`	Compiles all data into a visual HTML dashboard: deal movements, pipeline changes, stale deals, call summaries.	Feb 27	Dead
9. Text Briefing	`build_daily_briefing.py`	Same data as HTML but formatted for inline Telegram delivery. The "morning briefing" message.	Feb 27	Dead
10. QA Check	`qa_dashboard_check.py`	Validates briefing outputs: checks for empty sections, stale data, missing fields. Catches pipeline failures before delivery.	Unknown	Dead

Step

Script

What It Does

Last Output

Status

1. Pharma Intel Scan

pharma_intel_scan.py

Scans news/web for pharma industry moves, FDA approvals, competitor activity. Feeds into briefing.

Unknown

Dead

2. Copper Snapshot

copper_analytics/snapshot_daily.py

Pulls all open opportunities, pipeline stages, and deal values from Copper CRM. Creates daily snapshot for trend tracking.

Feb 27

Dead

3. Copper Activities

copper_analytics/fetch_activities.py

Fetches latest activity (notes, emails, updates) per deal. Identifies stale deals with no recent touch.

Feb 27

Dead

4. Copper Contact Audit

copper_analytics/fetch_contact_audit.py

Classifies contacts on open deals as decision-maker/influencer/other. Flags deals with no DM engaged.

Feb 27

Dead

5. Gong Snapshot

gong_snapshot_daily.py

Fetches yesterday's Gong calls: summaries, participants, action items, call grades. Powers "flagged calls" section of briefing.

Feb 27

Dead

6. QMD Reindex

qmd update && qmd embed

Re-indexes the knowledge base and generates fresh embeddings for semantic search.

Ongoing (separate)

Separate

7. Morning Enrichment

chief_of_staff.py --morning

AI-powered prep: researches today's calendar meetings, pulls context on attendees, prepares talking points and strategic angles.

Feb 25

Dead

8. HTML Briefing

build_html_briefing.py

Compiles all data into a visual HTML dashboard: deal movements, pipeline changes, stale deals, call summaries.

Feb 27

Dead

9. Text Briefing

build_daily_briefing.py

Same data as HTML but formatted for inline Telegram delivery. The "morning briefing" message.

Feb 27

Dead

10. QA Check

qa_dashboard_check.py

Validates briefing outputs: checks for empty sections, stale data, missing fields. Catches pipeline failures before delivery.

Unknown

Dead

B. n8n Scheduled Workflows (8 workflows, all inactive)

#	Workflow	Schedule	What It Does	Status
02	Delta Sync	Every 4 hours	Gmail inbox delta sync. Fetches new emails since last checkpoint, indexes into knowledge base for search.	Inactive
03	QMD Update	6:55 AM Mon-Fri	Runs `qmd update && qmd embed` to refresh knowledge base index before morning briefing.	Inactive
04	Morning Briefing	7:00 AM Mon-Fri	Orchestrates the full morning pipeline and delivers briefing to Telegram. Parallel to morning_orchestrator.py.	Inactive
05	Chief of Staff Hourly	Every hour 8AM-10PM Mon-Fri	Quick state review: checks for urgent emails, deal changes, overdue commitments. Spawns small autonomous tasks.	Inactive
06	Chief of Staff Nightly	11 PM Sun-Thu	Deep prep for tomorrow: researches calendar meetings, chases commitments, reviews deal pipeline, generates strategic prep.	Inactive
07	Email Radar	9 AM, 1 PM, 5 PM Mon-Fri	Scans Gmail for unanswered emails from important contacts (pharma execs, partners). Ranks by urgency, sends Telegram alert.	Inactive
08	Commitment Tracker Digest	7:20 AM Mon-Fri	Extracts commitments from recent emails/calls, tracks follow-through, sends digest of overdue items.	Inactive
09	Doer-Checker Orchestrator	Every 15 min	Polls task queue, dispatches work to sub-agents, monitors completion, retries failures. The autonomous work engine.	Inactive

Workflow

Schedule

What It Does

Status

Delta Sync

Every 4 hours

Gmail inbox delta sync. Fetches new emails since last checkpoint, indexes into knowledge base for search.

Inactive

QMD Update

6:55 AM Mon-Fri

Runs qmd update && qmd embed to refresh knowledge base index before morning briefing.

Inactive

Morning Briefing

7:00 AM Mon-Fri

Orchestrates the full morning pipeline and delivers briefing to Telegram. Parallel to morning_orchestrator.py.

Inactive

Chief of Staff Hourly

Every hour 8AM-10PM Mon-Fri

Quick state review: checks for urgent emails, deal changes, overdue commitments. Spawns small autonomous tasks.

Inactive

Chief of Staff Nightly

11 PM Sun-Thu

Deep prep for tomorrow: researches calendar meetings, chases commitments, reviews deal pipeline, generates strategic prep.

Inactive

Email Radar

9 AM, 1 PM, 5 PM Mon-Fri

Scans Gmail for unanswered emails from important contacts (pharma execs, partners). Ranks by urgency, sends Telegram alert.

Inactive

Commitment Tracker Digest

7:20 AM Mon-Fri

Extracts commitments from recent emails/calls, tracks follow-through, sends digest of overdue items.

Inactive

Doer-Checker Orchestrator

Every 15 min

Polls task queue, dispatches work to sub-agents, monitors completion, retries failures. The autonomous work engine.

Inactive

C. LaunchD Scheduled Agents (8 data ingest/maintenance jobs)

Agent	Schedule	What It Does	Current State	Status
Dashboard Refresh `com.ada.dashboard-refresh`	Every 5 min	SSHs to Mac B, queries task_queue postgres, generates HTML dashboard, deploys to Cloudflare Pages.	Loaded but failing: `env: node: No such file or directory`	Broken
QMD Backup `com.clawd.backup-qmd`	Every 4 hours (midnight, 4, 8, 12, 16, 20)	Backs up the 29GB QMD SQLite database. Safety net for knowledge base.	Loaded but failing: `cannot open backup file` (disk space or permissions)	Broken
X/Twitter Daily Ingest `com.clawd.ingest-x-daily`	Daily 7 AM ET	Fetches recent tweets from pharma execs and healthcare accounts via X API v2. Indexes into QMD.	Loaded, exit code 1. Empty log file.	Failing
LinkedIn via Exa `com.clawd.ingest-linkedin-exa`	Daily 6 AM ET	Searches for LinkedIn posts from target pharma execs using Exa neural search. Indexes into QMD.	Loaded, exit code 1: `EXA_API_KEY not set`	Broken (env)
YouTube Channel Ingest `com.clawd.ingest-youtube-channel`	Weekly Sat 8 AM ET	Fetches new episodes from pharma podcast YouTube channels, extracts transcripts via yt-dlp, indexes into QMD.	Loaded, exit code 1. Empty log.	Failing
CMS Formulary Ingest `com.clawd.ingest-cms-formulary`	Monthly (1st, midnight)	Downloads CMS Medicare Part D formulary data. Used for drug coverage analysis in Patient Finder context.	Loaded, exit code 0 last run. No recent log content visible.	Unclear
CMS Chronic Conditions `com.clawd.ingest-cms-chronic`	Monthly (1st, 12:20 AM)	Downloads CMS chronic condition prevalence data. Used for disease burden analysis.	Loaded, exit code 0 last run.	Unclear
HCUPnet Ingest `com.clawd.ingest-hcupnet`	Monthly (1st, 12:10 AM)	Downloads hospital utilization data from AHRQ HCUPnet. Used for healthcare utilization context.	Loaded, exit code 0 last run.	Unclear

Agent

Schedule

What It Does

Current State

Status

Dashboard Refresh
com.ada.dashboard-refresh

Every 5 min

SSHs to Mac B, queries task_queue postgres, generates HTML dashboard, deploys to Cloudflare Pages.

Loaded but failing: env: node: No such file or directory

Broken

QMD Backup
com.clawd.backup-qmd

Every 4 hours (midnight, 4, 8, 12, 16, 20)

Backs up the 29GB QMD SQLite database. Safety net for knowledge base.

Loaded but failing: cannot open backup file (disk space or permissions)

Broken

X/Twitter Daily Ingest
com.clawd.ingest-x-daily

Daily 7 AM ET

Fetches recent tweets from pharma execs and healthcare accounts via X API v2. Indexes into QMD.

Loaded, exit code 1. Empty log file.

Failing

LinkedIn via Exa
com.clawd.ingest-linkedin-exa

Daily 6 AM ET

Searches for LinkedIn posts from target pharma execs using Exa neural search. Indexes into QMD.

Loaded, exit code 1: EXA_API_KEY not set

Broken (env)

YouTube Channel Ingest
com.clawd.ingest-youtube-channel

Weekly Sat 8 AM ET

Fetches new episodes from pharma podcast YouTube channels, extracts transcripts via yt-dlp, indexes into QMD.

Loaded, exit code 1. Empty log.

Failing

CMS Formulary Ingest
com.clawd.ingest-cms-formulary

Monthly (1st, midnight)

Downloads CMS Medicare Part D formulary data. Used for drug coverage analysis in Patient Finder context.

Loaded, exit code 0 last run. No recent log content visible.

Unclear

CMS Chronic Conditions
com.clawd.ingest-cms-chronic

Monthly (1st, 12:20 AM)

Downloads CMS chronic condition prevalence data. Used for disease burden analysis.

Loaded, exit code 0 last run.

Unclear

HCUPnet Ingest
com.clawd.ingest-hcupnet

Monthly (1st, 12:10 AM)

Downloads hospital utilization data from AHRQ HCUPnet. Used for healthcare utilization context.

Loaded, exit code 0 last run.

Unclear

D. Always-On Services (not crons, but relevant context)

Service	What It Does	Status
Cloudflare Tunnel `com.littlemind.cloudflared`	Persistent tunnel exposing local services to the internet (dashboards, webhooks, etc.)	Running (PID 693)
LittleMind NextJS `com.littlemind.nextjs`	Kids AI app (personal project). Runs on port 3000.	Running (PID 673)
Objection Coach `com.littlemind.objection-coach`	Real-time sales call objection coaching app with Deepgram + OpenAI. Port 3847.	Running (PID 696)
Voice Clone Web `com.littlemind.voice-clone`	Voice cloning web interface (personal/experimental).	Running (PID 682)
War Room Live `com.littlemind.warroom`	Live deal war room dashboard.	Running (PID 686)
QMD MCP Server `com.qmd.mcp`	QMD semantic search exposed as MCP server.	Running (PID 684)
OpenClaw Gateway `ai.openclaw.gateway`	The OpenClaw agent gateway itself.	Running

Service

What It Does

Status

Cloudflare Tunnel
com.littlemind.cloudflared

Persistent tunnel exposing local services to the internet (dashboards, webhooks, etc.)

Running (PID 693)

LittleMind NextJS
com.littlemind.nextjs

Kids AI app (personal project). Runs on port 3000.

Running (PID 673)

Objection Coach
com.littlemind.objection-coach

Real-time sales call objection coaching app with Deepgram + OpenAI. Port 3847.

Running (PID 696)

Voice Clone Web
com.littlemind.voice-clone

Voice cloning web interface (personal/experimental).

Running (PID 682)

War Room Live
com.littlemind.warroom

Live deal war room dashboard.

Running (PID 686)

QMD MCP Server
com.qmd.mcp

QMD semantic search exposed as MCP server.

Running (PID 684)

OpenClaw Gateway
ai.openclaw.gateway

The OpenClaw agent gateway itself.

Running

E. Other Scripts (Not Scheduled, Run On-Demand)

Script	What It Does	Notes
`gong_api_fetch.py`	Fetches Gong call data via API (auth with base64 creds)	Used by gong_snapshot_daily.py and on-demand
`gong_transcript_fetcher.py`	Pulls full call transcripts from Gong for deep analysis	On-demand
`gong_objection_pipeline.py`	Analyzes Gong calls for sales objections, builds objection library	On-demand research tool
`plaud_auto_fetch.py`	Browser automation to download Plaud recordings	Was never cron'd
`plaud_email_monitor.py`	Polls Gmail for Plaud transcript emails, extracts and processes	Designed to be cron'd but never was
`plaud_processor.py`	Processes raw Plaud transcripts into structured meeting notes	On-demand
`extract_commitments.py`	Scans Gmail for commitment language ("I will", "we'll send", etc.)	Feeds commitment tracker
`todoist_manager.py`	Todoist API wrapper: add/list/complete tasks, morning summary	CLI tool, not scheduled
`meeting_prebrief.py`	Generates pre-meeting briefs with attendee research and context	Called by chief_of_staff.py
`strategic_prebrief.py`	Deep strategic prep for important meetings (competitor intel, deal history)	Called by chief_of_staff.py
`contextual_prefetch.py`	Extracts entity mentions from text and pre-loads relevant QMD context	Helper utility
`email_radar.py`	Identifies unanswered emails from important contacts ranked by urgency	Called via n8n workflow 07
`build_research_briefs.py`	Compiles research briefs for target companies/contacts	On-demand
`clinicaltrials_fetcher.py`	Searches ClinicalTrials.gov for relevant trials by drug/condition	On-demand research

Script

What It Does

Notes

gong_api_fetch.py

Fetches Gong call data via API (auth with base64 creds)

Used by gong_snapshot_daily.py and on-demand

gong_transcript_fetcher.py

Pulls full call transcripts from Gong for deep analysis

On-demand

gong_objection_pipeline.py

Analyzes Gong calls for sales objections, builds objection library

On-demand research tool

plaud_auto_fetch.py

Browser automation to download Plaud recordings

Was never cron'd

plaud_email_monitor.py

Polls Gmail for Plaud transcript emails, extracts and processes

Designed to be cron'd but never was

plaud_processor.py

Processes raw Plaud transcripts into structured meeting notes

On-demand

extract_commitments.py

Scans Gmail for commitment language ("I will", "we'll send", etc.)

Feeds commitment tracker

todoist_manager.py

Todoist API wrapper: add/list/complete tasks, morning summary

CLI tool, not scheduled

meeting_prebrief.py

Generates pre-meeting briefs with attendee research and context

Called by chief_of_staff.py

strategic_prebrief.py

Deep strategic prep for important meetings (competitor intel, deal history)

Called by chief_of_staff.py

contextual_prefetch.py

Extracts entity mentions from text and pre-loads relevant QMD context

Helper utility

email_radar.py

Identifies unanswered emails from important contacts ranked by urgency

Called via n8n workflow 07

build_research_briefs.py

Compiles research briefs for target companies/contacts

On-demand

clinicaltrials_fetcher.py

Searches ClinicalTrials.gov for relevant trials by drug/condition

On-demand research

F. Timeline of Failure

Date	What Happened
~Feb 18	LaunchD agents created for data ingest (X, LinkedIn, YouTube, CMS, HCUPnet, QMD backup)
~Feb 22-24	LittleMind services set up (objection coach, voice clone, war room)
Feb 27	Last day any pipeline data was produced. Copper snapshots, Gong snapshots, and briefings all stop after this date.
~Feb 28+	Something broke the pipeline (likely n8n deactivation or environment change). No morning briefings since.
Mar 10	Dashboard refresh started failing: `node: No such file or directory`
Mar 11	QMD backup failing: `cannot open backup file` (29GB DB, likely disk space)
Mar 11	LinkedIn ingest failing: `EXA_API_KEY not set`

Date

What Happened

~Feb 18

LaunchD agents created for data ingest (X, LinkedIn, YouTube, CMS, HCUPnet, QMD backup)

~Feb 22-24

LittleMind services set up (objection coach, voice clone, war room)

Feb 27

Last day any pipeline data was produced. Copper snapshots, Gong snapshots, and briefings all stop after this date.

~Feb 28+

Something broke the pipeline (likely n8n deactivation or environment change). No morning briefings since.

Mar 10

Dashboard refresh started failing: node: No such file or directory

Mar 11

QMD backup failing: cannot open backup file (29GB DB, likely disk space)

Mar 11

LinkedIn ingest failing: EXA_API_KEY not set

Decision needed: What to keep?

Review each section above. For each job, decide: Keep, Kill, or Rethink.

The always-on services (Section D) are separate from the data pipeline. The core question is: which of the daily/hourly data fetches and briefings actually added value?